IPIB Board Meeting

IOWA PUBLIC INFORMATION BOARD
September 17, 2015
Approved Minutes

The Board met at 1:02 p.m. in the 3rd floor Conference Room with the following members present:       Robert Andeweg, Urbandale; Jo Martin, Spirit Lake (by phone);  Andrew McKean, Anamosa; Gary Mohr, Bettendorf; Bill Monroe, Johnston (by phone); Kathleen Richardson, Des Moines; Suzan Stewart, Sioux City; and Peg Weitl, Carroll (by phone).   Also present were IPIB Executive Director Charlie Smithson, Deputy Director Margaret Johnson, and Administrative Assistant Cindy Meyerdirk.  Unable to attend: Anthony Gaughan, West Des Moines.

        Votes Taken  
            1)  On a motion by McKean, seconded by Andeweg, the agenda was unanimously adopted.
            2)  On a motion by Mohr, seconded by Andeweg, the minutes of the August 20, 2015 meeting were adopted.
            3)  The closed session minutes of the August 20, 2015 meeting were removed from the agenda.

         Public Forum
           Members of the public requested to speak later in the proceedings as each noted case was called:
                 Marty Ryan from Fawkes-Lee & Ryan spoke on 22.7(65) (local government’s use of draft documents), 
                 referencing cases Miller, Joel (15FC:0070) and Schoenebaum, Carrie (15FC:0047).  Director Smithson
                 asked Mr. Ryan to submit a draft of his legislative proposal for board review and consideration.

         Items Discussed
            1)   Chairperson Suzan Stewart commended the Iowa Utilities Board for its increased transparency in open government.

            2)   Stewart noted the presentations:
                  August 22         Shueyville City Hall, Shueyville
                  August 25         Regions 6 and 7 Council Meeting, Rockwell City
                 October 8          Iowa Freedom of Information Council, Des Moines
                 October 15        Iowa Library Association 2015 Fall Conference, Des Moines
                 October 20        IASB Employees Relations Conference, Altoona

           3)   Staff updated the board:
                  a.  Johnson discussed the website audience overview report.
                  b.  Meyerdirk stated regular expenses have been processed.  With permission from the board, financial                
                       reports will be provided quarterly.  
    
           4)  A list of the new and pending cases was provided.

           5)  The board was briefed on pending cases and took action as indicated:
                  ◦  Alison, Dale (15FC:0030-Chapter 22-Iowa Department of Public Safety) acceptance. 
                  ◦  Klein, Adam (15FC:0034-Chapter 22-Des Moines County Attorney/DCI / Burlington Police Dept.) 
                     acceptance.  Several members of the public spoke on both cases.
                     Motion by Monroe, seconded by Mohr, to accept both cases (Alison 15FC:0030) and        
                     Klein (15FC:0034) with Stewart, Richardson, Monroe, Mohr, Martin in favor, McKean, Andeweg and   
                     Weitl opposed.  Gaughan not in attendance.
                 ◦  Kass, Steve (15FC:0008-Chapter 21-Shueyville City Council) dismissal.  Motion by McKean,  
                      seconded by Richardson, unanimously adopted.
                 ◦  Gerot, George D. (15FC:0068-Chapter 22-Highland Community School District) additional
                      information has been received. Motion to table until the October meeting by Andeweg, seconded by
                      Mohr, unanimously adopted.
                  ◦  Kilgore, Kevin (15FC:0064-Chapter 21- Iowa Public Employment Relations) dismissal. Motion by
                     McKean, seconded by Andeweg, unanimously adopted.
                  ◦  Knowles, Richard (15FC:0038-Chapter 22-Crawford County Memorial Hospital) acceptance.
                      a.  Representative for Crawford County Memorial Hospital commented.
                      b.  Representative for Richard Knowles commented.
                      Motion by Martin, seconded by Andeweg, adopted. Weitl abstained.
                  ◦  Knowles, Gregg (15FC:0059-Chapter 22- Crawford County Memorial Hospital) acceptance. 
                     Motion by Mohr, seconded by McKean, adopted. Weitl abstained. 
                  ◦  Knowles, Gregg K. (15FC:0050-Chapter 22-Crawford County Memorial Hospital) dismissal.
                     Motion by Andeweg, seconded by McKean, adopted. Weitl abstained.
                  ◦  LaPoint, Robert (15FC:0071 – Chapter 21 – Ottumwa City Council) and
                  ◦  Niner, Mitch (15FC:0073 – Chapter 21 – Ottumwa City Council) acceptance.  Motion by Martin,   
                      seconded by Weitl, unanimously adopted. 
                  ◦  Miller, Joel (15FC:0070 – Chapter 22 – Linn County Board of Supervisors) dismissal.
                      a.  Joel Miller commented.  Motion by Andeweg, seconded by McKean, unanimously adopted.
                  ◦  Reeves, Dianne (15FC:0013-Chapter 21-Albion City Council) report.  Motion for a 1 month extension              
                      by Andeweg , seconded by Martin, unanimously adopted.
                  ◦  Schoenebaum, Carrie (15FC:0047-Chapter 22-Waukee School District) Probable Cause Report.
                      a. Schoenebaum commented.
                      b. Kristy Latta, attorney for Waukee School District commented.  Motion by Mohr, seconded by                           
                      Monroe, to redirect the matter back to the staff for further investigation, unanimously adopted.
                  ◦  Schmit, Patti (15FC:0072 – Chapter 21 – City of Jesup) dismissal.  Motion by Mohr, seconded by                           
                     Andeweg, unanimously adopted.
                  ◦  Swan, Mary (15FC:0041-Chapter 21-Cedar County Board of Supervisors) report.  Motion by McKean,
                     seconded by Martin, for the IPIB to approve the remediation plan and direct the chairman of IPIB to          
                     sign the remediation plan on behalf of the IPIB, unanimously adopted.            

           6)   Withdrawn complaints that require no board action.
                  ◦  Smith, Bradley (15FC:0067-Chapter 22-Newton Police Dept. & Jasper County Attorney).    
                  ◦  Kummer, Jeffrey C. (15FC:0075 – Chapter 22 – Polk County Sheriff’s Office).
                  ◦  Murphy, Jerri (15FC:0069 - Chapter 21 - Davis City, City Council).

           7)   Request for Advisory Opinion.  (Smithson).
                  ◦  Clayworth, Jason AO 2015 -    Concerning State bids.  Deferred to the October 2015 meeting.

           8)   Committee Meetings:
                  ◦  Legislative Committee (Richardson, Martin, Andeweg and Weitl): No Report  
                  ◦  Communications Committee (Gaughan, Mohr, Monroe and Richardson): Monroe and
                     Johnson commented on the expanded readership of the IPIB monthly column.   
                  ◦  Training Committee (Martin, Monroe, Richardson and Weitl):  Meeting rescheduled for October 2015.

          9)  Smithson asked the board’s permission to bring an opinion and draft of administrative rule for the board’s consideration at the October 2015 meeting that states a document presented at an open session of a public meeting becomes a public record.  Motion by Mohr, seconded by Martin, to ask the executive director to develop a document dealing with documents at public meetings, unanimously adopted.

The next meeting date, to be held in the Wallace Building, 3rd Floor E/W Conference Room.
                 ◦  October 15, 2015, at 1:00 p.m. for IPIB Board Meeting.

At 3:13 p.m. a motion by Martin, seconded by Richardson, to adjourn was adopted unanimously.

                                                                                                                      Respectfully submitted
                                                                                                                      Cindy Meyerdirk, Administrative Assistant