Skip to Content

IPIB Communications Committee - Electronic meeting

Date: 
Friday, August 7, 2020 - 1:00pm
Location: 
502 E. 9th Street
IPIB Office - Conference Room
Des Moines, IA 50319
Agenda: 

IOWA PUBLIC INFORMATION BOARD
Communications Committee

MEMBERS
Monica McHugh, Zwingle (Public Representative, 2017-2022)
Julie Pottorff, Des Moines (Public Representative, 2017-2024)
Suzan Stewart, Sioux City (Public Representative, 2018-2022)

STAFF
Margaret Johnson, Executive Director
Brett Toresdahl, Deputy Director

Agenda
Friday, August 7, 2019, 1:00 p.m.

IPIB Office Conference Room
Wallace Building
502 East 9th Street, Des Moines, IA

Electronic Meeting
(Pursuant to Iowa Code section 21.8)
Google Meet Dial-in number: 470-485-8785   PIN: 196 679 931#

1:00 PM – IPIB Meeting
Electronic meeting pursuant to Iowa Code section 21.8 – In circumstances where an in-person meeting is impossible or impractical due to concerns about COVID-19 and social distancing for the safety of board members and the public.

I.         Call to Order/Introductions

II.        Approve Agenda

III.       Public Comment (3 minute limit per speaker)

IV.       Overview of the Committee’s purpose and goals

V.        Monthly Columns

VI.       Training Powerpoint: evaluation/revision

VII.     IPIB Website: evaluation/updating

VIII.    FAQ’s: evaluation/updating        

VIII.    Adjourn

Minutes: 

IOWA PUBLIC INFORMATION BOARD

Communications Committee

August 7, 2020

Unapproved Minutes

The IPIB Communications Committee met electronically at 1:00 p.m. originating in the 3rd floor IPIB Conference Room on August 7, 2020, with the following members present:  Monica McHugh, Julie Pottorf, and Suzan Stewart.  Also present were Executive Director Margaret Johnson, Deputy Director Brett Toresdahl and guests Susan Patterson-Plank and Randy Evans.

Note: Electronic meeting pursuant to Iowa Code section 21.8 – In circumstances where an in-person meeting is impossible or impractical due to concerns about COVID-19 and social distancing for the safety of board members and the public.

There was a quorum present.  The agenda was unanimously approved.

No public comment.

Overview:  The committee reviewed and discussed its purpose and goals.

  • Public outreach
  • Highlighting current issues related to open meeting and public records.
  • Disseminate changes to chapters 21 & 22
  • Training

Task: Check into what other groups are using for training on chapter 21&22.

Monthly Columns: Discussion regarding how widely used are the columns when they are sent out. Is there a way to track who is publishing the columns?

                        Task: Check into google alerts as a notification resource.

The committee then discussed alternate ways to disseminate information. They are interested in exploring social media options.

                        Task: Consider social media opportunities; check with other agencies.

                        Task: include social media on the committee’s next agenda.

Column ideas – Newly elected officials/resources available.

Training: The committee will review the powerpoint training on the website to consider any suggestions/changes.

                        Task: include powerpoint training on the committee’s next agenda.

Website: The committee will review the website specifically looking for suggestions on making improvements.  Monica said that she will look for someone outside of this committee to also review/comment.

FAQ’s: There is a need for this committee to review and identify needed changes or additional items.

                        Task: include FAQ on the committee’s next agenda.

Adjourned 1:37 p.m.

Respectfully submitted
Brett Toresdahl, Deputy Director

Printed from the website on May 18, 2021 at 11:32am.