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IPIB Board Meeting - Electronic Meeting

Date: 
Thursday, July 16, 2020 - 1:00pm
Location: 
502 E. 9th Street
IPIB Office - Conference Room
Des Moines, IA 50319
Agenda: 

IOWA PUBLIC INFORMATION BOARD

MEMBERS

Joan Corbin, Pella (Government Representative, 2020-2024)

E. J. Giovannetti, Urbandale (Government Representative, 2018-2022)

Keith Luchtel, Clive (Media Representative, 2018-2022)

Monica McHugh, Zwingle (Public Representative, 2018-2022)

Frederick (Rick) Morain, Jefferson (Media Representative, 2018-2022)

Julie Pottorff, Des Moines (Public Representative, 2017-2024)

Suzan Stewart, Sioux City (Public Representative, 2018-2022)

Stan Thompson, (Public Representative, 2020-2024)

Vacant (2020-2024)

 

 

STAFF

Margaret Johnson, Executive Director

Brett Toresdahl, Deputy Director

Zach Goodrich, Legal Counsel

 

Electronic Meeting

(Pursuant to Iowa Code section 21.8)

 

Dial-in number: 866-685-1580     Conference Code: 2841441953

 

Agenda   

July 16, 2020 1:00 p.m.

Wallace Building

502 East 9th Street, Des Moines

3rd Floor IPIB Conference Room

 

1:00 PM – IPIB Meeting

                        Electronic meeting pursuant to Iowa Code section 21.8 – In circumstances where an in-person

                        meeting is impossible or impractical due to concerns about COVID-19 and social distancing

                        for the safety of board members and the public.

 

I.          Approval of agenda*

II.        Approval of the June 18, 2020 minutes *

III.       Public Forum (5 minute limit per speaker)

IV.       Comments from the board chair.  (Pottorff) 

                                    Board elections

                                    Committee assignments         

V.        Advisory Opinion

  1. Vandenberg, Charles (20AO:0005 – Chapter Both – 7/9/20) pending

VI.       Cases involving Board Deliberation/Action.  (Johnson)

  1. Ccofbcjoe (20FC:0056 – Both Chapters – Butler Co. Board of Supervisors 6/5/20) * Dismissal
  2. Cooling, Toni (20FC:0058 – Chapter 21 – Oxford City Council 6/10/20) * Acceptance
  3. Henely, Eric (20FC:0060 – Chapter 21- Gilbert Community School District 6/15/20) * Dismissal
  4. Jones, Nate (20FC:0061 – Chapter 22 - Iowa Dept Public Health 6/19/20) * Dismissal
  5. Kauffman, Clark (20FC:0050 – Chapter 22 – IA. Dept. Inspections & Appeals 5/20/20) * Dismissal
  6. Kopsieker, LaNelle (20FC:0062 – Chapter 21 – City of Richland 6/22/20) * Dismissal
  7. Simpson, Jamie (20FC:0059 – Chapter 21 – Essex City Council 6/11/20) * Acceptance
  8. Snell, Linn (20FC:0034 – Chapter 21 – City of Elberon 3/24/20) * Dismissal
  9. Stender, Deron (20FC:0047 – Chapter 22 – Clarinda Comm. School District 5/13/20) * Dismissal
  10. Clayworth, Jason (19FC:0138 – Chapter 22 – Des Moines Water Works 11/26/19) *Acceptance  Possible closed session pursuant to Iowa Code §21.5(1)(a): To review or discuss records which are required or authorized by state or federal law to be kept confidential.

VII.      Matters Withdrawn, No Action Necessary. (Johnson)

  1. Anderson, John (20FC:0057 – Chapter 22 – University of Iowa 6/5/20) * Withdrawn
  2. Evans, Randy (20AO:0004 – Chapter 22 – 6/29/20) * Withdrawn
  3. Jaster, Lori (20FC:0063 – Chapter 22 – Benton County Sheriff’s Office 6/22/20) * Withdrawn
  4. Scholz, Clark (20FC:0066 – Chapter 21 – Jackson Co. Board of Supervisors 7/6/20) * Withdrawn
  5. Updegraff, Eric (20AO:0003 – Chapter 22 – 6/11/20) * Withdrawn

VIII.        Pending Complaints.  (Johnson)

  1. Baker, Joshua (19FC:0108 – Chapter 22 – City of Sheffield 9/18/19) Pending
  2. Beymer, Jared (19FC:0132 – Chapter 21 – Crawford Co. Land Mobile Radio Advisory Board 11/10/19) Pending
  3. Hamelton, Jerry (20FC:0065 – Chapter 22 – City of Fort Madison 7/4/20) Intake
  4. Henely, Eric (20FC:0070 – Chapter 21 – Gilbert Community School District 7/13/20) Intake
  5. Johnson, Vanessa (20FC:0064 – Chapter 22 – Buchanan Co. Sheriff’s Office 6/25/20) Intake
  6. Peck, Jerry (20FC:0011 – Chapter 21 – City of Zearing 2/9/20) and Peck, Jerry (20FC:0014 – Both chapters – City of Zearing 2/10/20) Pending
  7. Radtke, Mari (20FC:0005 – Chapter 22 – Archer City Council 1/13/20) Pending
  8. Silich, Paul (20FC:0068 – Chapter 22 – Western Dubuque Comm School Dist. 7/10/20) Intake
  9. Warth, Christine (20FC:0067 Both Chapters – Henry Co. Sheriff Department 7/8/20) Intake
  10. Wilcox, Fred (20FC:0069 – Chapter 22 – Iowa Olmstead Consumer Taskforce 7/10/20) Intake
  11. Wright, Jordan (20FC:0048 – Chapter 21 – Richland City Council 5/13/20) Pending

 IX.       Committee Reports                                                                           

  1. Communications –
  2. Legislative –
  3. Rules –    

X.         Office status report.

                  1.  Contacts and activity * (Johnson)                                                       

                  2.  Financial/Budget Update (FY21) * (Toresdahl)

                  3.  Update on District Court cases (Johnson)

                  4.  Presentations/Trainings (Johnson) - Crawford County: July 29th (electronically)

                  5.  COVID-19 update (Johnson/Toresdahl)

XII.       Next IPIB Board Meeting will be held in the Wallace Building, 3rd Floor, E/W Conference Room

                  August 20, 2020 at 1:00 p.m.

XIII.       Adjourn                                                                                                                    * Attachments

 

 

Electronic Meeting Guide/Outline:            

  1.  Each agenda item will be called in order.
  2.  IPIB staff will introduce the agenda item.     
  3.  Other parties to the agenda item will be asked for comment -- complainant, then respondent.
  4.  Chair will ask IPIB members for comment -- called upon alphabetically.
  5.  Chair will request a motion and second.
  6.  There will be a roll call vote on each agenda item in sections V and VI.
  7.  We request that speakers other than IPIB members identify themselves before speaking. Only speak when the chair acknowledges you.
  8. Place phones on mute, not on hold.
  9. Speak directly into your phone (please no speaker phones).
Minutes: 

 

IOWA PUBLIC INFORMATION BOARD
July 16, 2020
 Approved Minutes

The Board met electronically on July 16, 2020 for its monthly meeting at 1:00 p.m. by conference call originating from the 3rd floor IPIB Office Conference Room in the Wallace Building with the following members participating by telephone: Joan Corbin, Pella; E. J. Giovannetti, Urbandale; Keith Luchtel, Clive; Monica McHugh, Zwingle; Rick Morain, Jefferson; Julie Pottorff, Des Moines; Suzan Stewart, Sioux City; Stan Thompson, Clive.  Also present were IPIB Executive Director Margaret Johnson; IPIB Deputy Director Brett Toresdahl; IPIB Legal Counsel Zach Goodrich. A quorum was declared present.

Others identified on the call: John Lande, Eric Henely, Susan Elgin, Linn Snell, Charles Vandenberg, Kristi Latta, Randy Evans, and Susan Patterson-Plank.

The IPIB held an electronic meeting pursuant to Iowa Code section 21.8 – In circumstances where an in-person meeting is impossible or impractical due to concerns about COVID-19 and social distancing for the safety of board members and the public.

On a motion by McHugh, second by Morain the agenda was unanimously adopted.

On a motion by Giovannetti, second by Luchtel, to approve the June 18, 2020 minutes. Unanimously adopted.

Public Forum -  No comments.

Items Discussed

  1. Board Chair – Election of officers for the 2020/2021 board year:  A motion by Stewart and second by Giovannetti to nominate Pottorff as Chair of the Iowa Public Information Board. The motion was approved unanimously.  A motion by Giovannetti and second by Luchtel to nominate McHugh as Vice-Chair of the Iowa Public Information Board. The motion was approved unanimously. 

Pottorff announced Committee assignments: Rules Committee -Stewart, Pottorff, and Corbin. Legislative Committee – Luchtel, Giovannetti, Thompson, and Morain. Communications Committee – McHugh, Pottorff, and Stewart.

  1. Advisory Opinions
  1. Vandenberg, Charles (20AO:0005 – Chapter Both – 7/9/20) pending

 

   3)  The board was briefed on cases and took action as indicated: 

  1. Ccofbcjoe (20FC:0056 – Both Chapters – Butler Co. Board of Supervisors 6/5/20).  A motion by Giovannetti and second by McHugh to approve the dismissal order.  Unanimously approved, roll call 8-0.
  2. Cooling, Toni (20FC:0058 – Chapter 21 – Oxford City Council 6/10/20). A motion by Luchtel and second by McHugh to approve the acceptance order.  Unanimously approved, roll call 8-0.
  3. Henely, Eric (20FC:0060 – Chapter 21- Gilbert Community School District 6/15/20).  A motion by Giovannetti and second by Corbin to approve the dismissal order.  Unanimously approved, roll call 8-0.
  4. Jones, Nate (20FC:0061 – Chapter 22 - Iowa Dept Public Health 6/19/20). A motion by Stewart and second by McHugh to approve the dismissal order.  Approved, roll call 7-0-1 with Thompson abstaining.
  5. Kauffman, Clark (20FC:0050 – Chapter 22 – IA. Dept. Inspections & Appeals 5/20/20). A motion by McHugh and second by Luchtel to approve the dismissal order.  Unanimously approved, roll call 8-0.
  6. Kopsieker, LaNelle (20FC:0062 – Chapter 21 – City of Richland 6/22/20). A motion by Luchtel and second by Thompson to approve the dismissal order.  Unanimously approved, roll call 8-0.
  7. Simpson, Jamie (20FC:0059 – Chapter 21 – Essex City Council 6/11/20). A motion by McHugh and second by Corbin to approve the acceptance order.  Unanimously approved, roll call 8-0.
  8. Snell, Linn (20FC:0034 – Chapter 21 – City of Elberon 3/24/20). A motion by Giovannetti and second by McHugh to approve the dismissal order.  Unanimously approved, roll call 8-0.
  9. Stender, Deron (20FC:0047 – Chapter 22 – Clarinda Comm. School District 5/13/20). A motion by Stewart and second by Giovannetti to table for additional language to be added to the order. Approved, roll call 7-0-1 with Corbin abstaining.
  10. Clayworth, Jason (19FC:0138 – Chapter 22 – Des Moines Water Works 11/26/19). A motion by McHugh and second by Stewart to go into closed session pursuant to Iowa Code §21.5(1)(a): To review or discuss records which are required or authorized by state or federal law to be kept confidential. Motion failed for lack of a 2/3 vote, roll call 5-2-1; Yea- Corbin, McHugh, Morain, Pottorff, and Stewart,  Nay -  Luchtel and Thompson,  with Giovannetti abstaining.  A motion by Thompson and second by Morain to approve the acceptance order.  Approved, roll call 4-3-1; Yea- Corbin, McHugh, Morain, and Thompson,  Nay – Luchtel, Pottorff, and Stewart,  with Giovannetti abstaining.

 

  4)   Matters Withdrawn. No Action

  1. Anderson, John (20FC:0057 – Chapter 22 – University of Iowa 6/5/20)
  2. Evans, Randy (20AO:0004 – Chapter 22 – 6/29/20)
  3. Jaster, Lori (20FC:0063 – Chapter 22 – Benton County Sheriff’s Office 6/22/20)
  4. Scholz, Clark (20FC:0066 – Chapter 21 – Jackson Co. Board of Supervisors 7/6/20)
  5. Updegraff, Eric (20AO:0003 – Chapter 22 – 6/11/20)

 

  5)  Pending complaints that required no board action.  Informational

  1. Baker, Joshua (19FC:0108 – Chapter 22 – City of Sheffield 9/18/19) Pending
  2. Beymer, Jared (19FC:0132 – Chapter 21 – Crawford Co. Land Mobile Radio Advisory Board 11/10/19) Pending
  3. Hamelton, Jerry (20FC:0065 – Chapter 22 – City of Fort Madison 7/4/20) Intake
  4. Henely, Eric (20FC:0070 – Chapter 21 – Gilbert Community School District 7/13/20) Intake
  5. Johnson, Vanessa (20FC:0064 – Chapter 22 – Buchanan Co. Sheriff’s Office 6/25/20) Intake
  6. McConville, Angela (20FC:0071 – Chapter 21- Oxford City Council 7/14/20) Intake
  7. Peck, Jerry (20FC:0011 – Chapter 21 – City of Zearing 2/9/20) and Peck, Jerry (20FC:0014 – Both chapters – City of Zearing 2/10/20) Pending
  8. Radtke, Mari (20FC:0005 – Chapter 22 – Archer City Council 1/13/20) Pending
  9. Silich, Paul (20FC:0068 – Chapter 22 – Western Dubuque Comm School Dist. 7/10/20) Intake
  10. Warth, Christine (20FC:0067 Both Chapters – Henry Co. Sheriff Department 7/8/20) Intake
  11. Wilcox, Fred (20FC:0069 – Chapter 22 – Iowa Olmstead Consumer Taskforce 7/10/20) Intake
  12. Wright, Jordan (20FC:0048 – Chapter 21 – Richland City Council 5/13/20) Pending

 

6)  Committee Reports

  1. Communications –No report
  2. Legislative – No report
  3. Rules – No report

 

7)  Updates for the board.

            a. Johnson provided an overview of the June website use and YTD case totals.

            b. Toresdahl shared the FY20 & FY21 financials.

            c. Johnson shared completed presentations/trainings – Crawford Co. on July 29th electronically.   

            d. Johnson provided an update on the District Court Cases. Klein case appealed to the Supreme

Court appellate brief due 8/17/20. Rippinger case appealed to the Supreme Court appellant brief due 8/21/20.

            e. COVID-19 impact on IPIB – Discussed current work environment and future Board meetings.

 

The next IPIB meeting will be in the Wallace Building, 5th Floor 5E Conference Room, August 20, 2020, at 1:00 p.m.  

At 3:30 p.m. the meeting adjourned on a motion by McHugh and a second by Giovannetti.Unanimously approved.

Respectfully submitted

            Brett Toresdahl, Deputy Director 

 

__________________________

IPIB, Chair

Approved

Printed from the website on October 22, 2020 at 6:59am.